Foxy Crèche  

Is included with the application (basic package):

• Languages: Available in 4 languages:  Luxembourgish,  German,  English and  French.
• Invoices: Creation of invoices, offers, proforma invoices, orders and deliveries. With different VAT classes or no VAT at all.
• Reminders: Semi automatic management of reminders, also in different levels.
• Clients: Complete management of clients with names, phone numbers, addresses, et cetera. You can also view the history of a client.
• Users: Every person has his own username and password to log in to the application. Also can the rights, what the user is allowed to do or not, be configured fine grained.
• Settings: You can customise many settings on the server to your own need, texts, rules, et cetera.
• Templates: You setup your own template in the application for invoices, offers, down payments, letters, reports. You can also add multiple languages so you can for example create invoices in different languages, for different clients.
• Basic Stock: You can only write in the basic stock your own tariffs, for example work tariffs or trip tariffs. Purchases and sales are not possible. If you've the module "calendar", you can also add company property, for example, material to rent.
• Notepad: Every user has his own notepad to write their own notes or information.
• Children: You can add on a client, which can be a part of a parent, one or multiple children. You can add additional information to a child, how it goes to school, what allergies it has, medical issues, who is allowed to pickup the child.
• Occupancy plans: There's a month calendar available to manage the occupancy plan in groups. Additionally you can see when the next slot is available for a next child.
• CSA: The application supports importation of the CSA data, to manage the invoices. CSA provides a download as XML and PDF, both files can be imported and Foxy Crèche automatically processes it. You can also export the presences of children from the application, in order to transfer it to CSA.
• Presences: You can manage presences of a child, is the child here, or not, or does it arrive, or not, is sick, or in vacation.
• Automatic E-Mail sending: Many things can be send via E-Mail with one click, for example invoices, offers and other documents.
• MultiLine: Import and Export of the accounting from MultiLine. SEPA Direct Debit is also supported.
• Final Report: The final report is a combination of multiple data in a ZIP file, like purchase invoices, sales invoices, accounts and other things, as PDF and as Excel table. This is handy to give it to a fiduciary.
• Important PDF on the start page: You can add important PDF files to the start page, for example rules, internal telephone numbers, et cetera.
• Statistics: You can request at all time statistics for different periods of the applications, for example what's purchased, sold with separation of the VAT and more.
• Audit: You can see who did what with the application.
• Additional programs: Additional programs, that you can download from the application:
  
  • Foxy BMS Middleware
    A programme to control special devices, for example scanners, barcode scanners, cash drawers, receipt printer, sticker printer.
  • Telerik Report Designer for Windows
    The program lets you create templates to upload to the server. Is only needed to design the templates, not for the everyday work with Foxy Crèche.
  • Foxy BMS Backup Client
    A program to create a full copy of Foxy Crèche. The backup alone is not runnable, you need to send it to Vulpes in order to perform a restore.
• API: The API (Application Programming Interface) is documented, so you're able to create your own Scripts to work with Foxy Crèche to automate things to your own need.

Human Resources (HR):

• Time tracking: When staff are present and when they are not – with simple buttons.
• Simple hierarchy: A simple hierarchy, which also allows managers to be assigned so that they can manage their own staff separately.
• Shifts: Easy management of shifts.
• Everything at a glance: Simple summaries and comprehensive tables, for managers and staff alike.

Full Stock Management:

• Stock: Full stock management, including purchases and sales.

Cash registers:

• Cash register: Various cash registers, with cash register closing.
• Stock: Interactive stock items, also with PLU.
• Barcode: Supports barcode scanners and receipt printers.
• Touch: Works with touch devices.

Calendar:

• Calendar: One or more calendars, be it a simple calendar, or technician calendar, a calendar for renting materials or client meetings.

Documents:

• Document management: Management of documents, only PDF files, mainly purchase invoices in folders. You can also add other documents like balance sheets, contracts, pay slips, et cetera. These documents can be used in stock management and on accounting and will be automatically used for bookkeeping. You can also add documents into specific client files.
• Clients: You can add your own fields into the client file and child file, for your own purposes.
• PDF Editor: There's a small PDF editor included, to allow to merge PDF together or tear a PDF apart.

Reports:

• Reports: Creating work reports at the client, and let them sign by the client themself.

Letters:

• Letters: Creation of letters using custom templates, to one or more clients simultaneous. You can write a letter from scratch using a style of a writing programme, or fill-in-the-blank, depending on the template.

Knowledge Base:

• Knowledge Base: You can write notes, attach files and share it within your company. This is useful to write some procedures or technical notes.

Client files:

• Client files: A place to upload files for a client, whether it's just for your own use or to share with the client. The client can get a guest login. The client can also upload files to the application.

Log books:

• Log books: You can write logs similar to a diary, or a cleaning history. You can create as many log books you want using templates. These can also be shared with the client over a guest login, if the module "client files" is also purchased. This also interesting with nurseries (crèche) and / or Maison-Relais, you can write the daily routine and activities of a child.

Foxy AI:

• Foxy AI: Foxy AI, can be used to read documents, for example purchasing invoices.

MCP:

• MCP: MCP (Model Context Protocol) allows an AI system, to connect directly to Foxy Crèche, to for example create invoices, look up clients or stock, or search for documents. Additionally, PDF files (documents, invoices, letters, reports, ...) can be vectorised, so the AI can also search within their content. Vectorising approx. 1'000 PDF files costs around 3.4071€ excluding VAT.